Rights & Responsibilities
Expectations for Approved, Registered Undergraduate Clubs and Club Leaders
- Must adhere to Educational Policies and Regulations, any student on Academic Probation is ineligible to be an active participant in any registered student organization.
- Must sponsor at least two campus-wide events or community service activities per semester.
- Must have an Advisor that is a full time Drew faculty or staff member. Advisor should be listed on The Path.
- Must maintain an up-to-date list of officers on The Path. It is requested that a voluntary list of active members be on The Path each academic year.
- Must have a current constitution on The Path.
- Must adhere to all guidelines associated with receiving funds from BOB, if applicable.
- Must email the Office of Student Engagement prior to beginning any fundraising projects.
- Responsible for sound fiscal management of organization and for prompt payment of any debts incurred. Students are not permitted to sign contracts or enter into agreements on behalf of their organization. All contracts and agreements under $5000 must be signed by the one of the Deans of Student Engagement.
- Responsible for the activities of non-student members and guests while participating in the activities of the student organization.
- Responsible for supervising and ensuring the safe operation of their programs.
- Each organization is responsible for maintaining adequate communication with the Office of Student Activities.
- If an organization has Drew University web space they are responsible for maintaining and updating their website each semester. Failure to do so may result in loss of web space.
- Must abide by all rules and policies of Drew University and the laws of local, state and federal government.
- Responsible for their communication and representation as in accordance with the University mission, goals and philosophy.
Rights of Approved, Registered Undergraduate Student Organizations in Good Standing
- Recruit Drew University students as members
- Use of campus bulletin boards, digital signage and other designated posting areas according to University policies
- Access to campus services, leadership programs, the expertise of a faculty or staff advisor, the advice and assistance of the Office of Student Activities staff, and appropriate resources on campus
- Access to University provided services such as web space and email addresses
- Receive funding allocations if the organization meets criteria established by the Student Government Budget & Organizations Board
- The right to request funding from university sources
- Be placed on official lists of recognized student organizations
- Be eligible for awards or honors presented to student organizations and members
- Use of facilities in accordance with University policy
- The opportunity to sponsor activities on campus
- Right to request funds from BOB through Ad Hoc
University Policies & Procedures for Undergraduate Organizations
All registered student organizations are subject to the requirements of the following documents. Any organizations that may violate these documents are subject to disciplinary actions at the discretion of the Office of Student Activities
- Policy regarding use of University Facilities and Buildings
- Posting Policy
- Human Rights Policy
- University Purchasing Policies
- Catering Policy
- Club and Organization Web Policy
- Guidelines on Accessibility for Meetings and Events
- Procedures for Consumption and Distribution of Alcohol at Student Sponsored Events as per Alcohol Beverage Policy
- Hazing Policy
- Sexual Harassment Policy
- Educational Policies and Regulations
- Financial Procedures for Student Organization Accounts
- Procedures for the Reservation and Use of Tables on campus
- BOB Guidelines (if an organization receives monies through SG)