DSA Constitution and By-Laws
The name of the organization shall be Drew University Staff Association (DSA).
The purpose of the Drew University Staff Association (DSA) is:
Membership shall consist of all full and part-time staff employed by Drew University.
All members are entitled to vote at all general or open meetings.
General meetings of the Drew University Staff Association (DSA) shall be held a minimum of once per semester.
Notice of the meeting must reach the membership at least two (2) business days prior to the meeting.
General meetings may be called by the Executive Board of at least ten (10) members. Notice of the meetings must reach General Membership at least two (2) business days prior to the called meeting.
Items requiring the vote of the general membership must be submitted in writing to the executive board and the General Membership at least ten (10) business days prior to scheduled vote.`
In order for the General Membership to conduct any business, a quorum, which shall consist of at least ten (10) percent of the membership of Drew University Staff Association (DSA), must participate.
Executive Board meetings shall be held once per month. Notice of the meetings must reach the Executive Board at least ten (10) business days prior to the called meeting
Executive Board members must submit agenda items for the Executive Board meeting at least three (3) business days prior to the meeting.
Executive Board members are expected to attend all Executive Board meetings. If an Executive Board member will be absent from a meeting, they must email the Co-Chairs at least three (3) business days prior to the meeting with an updated report from their functional area. Frequent, habitual absences, or absences without communication will be discussed by the Executive Board to re-evaluate the role of the member. In the event an extenuating circumstance prevents your meeting attendance, you must notify the Co-Chairs immediately.
The objective of the Drew Staff Association Executive Board is to serve as the official body representing the views and experiences of the larger University community, to provide leadership and guidance to staff through programming and initiatives, to serve staff as a referral for resources or other information, and to promote a spirit of community and a compassionate, respectful, and ethical work environment among members of the staff and administration.
An election shall be held once (1) per academic year, the first Monday of May with a three (3) business day voting window. Nominations shall be submitted to the Nominations Representative via email starting the first Monday of April. Nominations will be accepted for five (5) business days. The Nominations Representative shall propose a slate of nominees to the General Membership at least ten (10) business days prior to the election. The slate of nominees shall whenever possible assure a reasonable and useful distribution and representation among the General Membership. Voting shall be by electronic vote.
The terms of office for the two (2) Chief Executives shall be no more than two consecutive years. If the role cannot be filled, an interim Co-Chair(s) will be appointed by the Executive Board with defined terms and conditions agreed upon at time of appointment. In special circumstances where there is no Co-Chair nominee, the current Chief Executives may serve additional terms within their roles. All other Executive Board Members will serve for two (2) years but may be re-elected to multiple terms.
All members of the Executive Board shall take office following a summer transition meeting.
In case of a vacancy of one of the Executive Board, the remaining Executive Board members, with a ⅔ vote, shall appoint a member of the General Membership who will assume the duties of the vacant functional area until the next annual meeting.
The Functional Areas Coordinators shall be nominated by the staff during the annual elections. Vacancies occurring in the membership of any of the Functional Areas shall be filled through appointments by the Board and in consultation with the Nominating Functional Areas. Whenever possible, appointments shall be made in such a way as to assure a reasonable and equitable distribution among the DSA membership.
The Functional Areas shall bring to the membership specific decisions, findings, and information, as well as illicit membership response in accordance with board recommendations throughout their term. Functional area coordinators are expected to meet and perform work outside of the monthly Executive Board meeting. All shareable working documents, materials, and content from Functional Area coordinators should be recorded in Google Drive folders to ensure continuity for future committee work.
The Board may appoint ad hoc sub-committees, task forces, or individuals to perform a particular task for a specified time period.
Article V: Amending the Constitution and By-Laws
This Constitution and By-Laws may be amended by a two-thirds vote of the Executive Board members.
Notice by email, including the text of the amendment, shall be given to the Executive Board at least ten (10) business days prior to the next Executive Board meeting.
*In June 2019, the Executive Board motioned to combine the By-Laws and Constitution into one document.