Step 1: Submit your request to your respective area VP or Cabinet Member for approval. A completed Job Description Questionnaire Template (JDQ) will be needed.

Step 2: Once step 1 is approved, review the  Job Posting and Offer Letter Instructions for the Applicant Tracking System (ATS), then go to https://portal.oasisassistant.com to have your vacant/new position advertised.

Step 3: Once a candidate has been selected via the ATS, complete the ATS Offer Letter. Use the Offer Letter Request Form for internal hires, temporary employees, interns, and volunteers.

If filling a temporary position, please also complete the  Temporary Employee Request Form and send it to Budget@Drew.edu.

Step 4: Complete the UT Technology Needs Form to update UT of the tech needs (i.e., phone line, computer/laptop, Banner access) of a new hire or current Drew employee who is moving office locations or changing jobs.

Step 5: Once the new hire is onboarded, return the Job Description Template to Human Resources with both the supervisor and new hire’s endorsements.

Step 6: Review the Manager Onboarding Tasks.

*Please note that steps 1, 3, and 5 pertain to staff positions only  For information on this process for faculty, please get in touch with the Provost’s office.

Step 1: Complete the Confirmation Letter Request Form to generate letters confirming transactions like title changes, departmental transfers, promotions, salary increases, renewals etc.

Step 2: Forward an updated Job Description Questionnaire Template (JDQ) to HR (relevant for all situations except salary increases and renewals where there has been no change to the duties of the role)  If warranted by the nature of the change, complete the UT Technology Needs Form to update UT of the tech needs (i.e. phone line and computer).

Complete the Affiliate Personal Data Form and return to HumRes@Drew.edu.

*Please note that access is provided in 1-year increments unless a shorter time frame is indicated  It is the responsibility of the sponsoring department to contact HR to extend or renew access.

Welcome to Drew  To help facilitate your acclimation to the University, we have created a checklist to keep track of the items required from you.

Onboarding Checklist

**Please note that your prior existence in Drew’s Banner systems will preclude you from receiving the activation email in Step 3.  If this is the case, you may be able to resurrect access to your Drew email by simply resetting your password if you have forgotten your login credentials.  Otherwise, if you have not received your activation email within 2 business days of completing Step 2, please contact the HR Office at HumRes@Drew.Edu.

Please refer to the Student Employment website for further information.