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Policies and Procedure for Assigned Study Carrels, and Lockers

Approving University Official(s): Office of the University Provost

Responsible Office: Office of the University Library Director

Effective Date: June 1, 2014 (for assigned lockers); January 1, 2017 (for assigned study carrels)

Next review date: July 1, 2024

I. Policy Statement

The Drew University Library has a limited number of private study carrels and lockers. The

following policies and procedures are designed to administer assigned carrels and lockers as

equitably as possible.

II. Purpose

This policy and associated procedures provide structure equitable and consistent management

of a limited pool of carrels and lockers.

III. Intended audience

The Drew University community. However, carrels are assigned as available, to eligible

Caspersen and Theological School students pursuing PhD, DLitt, and DMH degrees. Whereas

lockers are assigned as available, to PhD, DLitt/DMH, DMin, MA, MMH, and MLitt and

candidates who are not eligible for a carrel assignment or who are waiting for a carrel

assignment; eligible students in these degree programs receive priority in locker assignments in

the order listed. All other Caspersen and Theological School students, commuting students in

any school, faculty on sabbatical, and CLA-BA Honors students become eligible on October 15

each year.

Drew staff or faculty members (even if they are also students) are not eligible.

IV. Procedures

ASSIGNED CARRELS

A. General Information and Eligibility

● Carrels are assigned as available at the beginning of each semester on a

first-come-first-serve basis, to eligible Caspersen and Theological School

students pursuing PhD, DLitt, and DMH degrees.

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● After October 1st each year, remaining available Baldwin carrels may be

assigned to other Caspersen and Theological School students pursuing

other graduate degrees

● The assigned term for carrels is dependent upon academic status:

○ PhD degree candidates may have a carrel for a period of up to

three years or for several periods of time that add up to 36

months.

○ DLitt and DMH degree candidates may have a carrel for a

one-and-one-half-year period or for periods of time that add up to

18 months.

○ Students in other Caspersen or Theological School degree

programs may have a carrel for one year or for periods of time

that add up to 12 months.

○ Students completing a master’s level program and entering a

doctoral program may re-apply under their new student status.

Drew staff or faculty members (even if they are also students) are not eligible for

carrel assignments. A minimum of four carrels will be available for use by all

students as Day Carrels. Baldwin Carrels will be used for this purpose; unassigned

E-Level Closet Carrels may also be used as Day Carrels.

The minimum usage requirement for assigned carrels is 600 hours per year per

carrel. The year begins January 1 and ends December st 31; yearly usage will be

prorated for assignments made after January 1. There is also a minimum usage

requirement of 25 hours per month, year-round, January through December.

Assignees agree to submit their usage hours online each week by Monday at

closing (for the prior week). If an assignee neglects to submit his/her hours,

he/she may email the Carrel Coordinator or leave a note in the log book at the

Circulation Counter.

When there is a waiting list for carrels, the assignee(s) with the lowest usage may

be asked to vacate their carrels. Assignees who are not PhD, DLitt, or DMH

candidates with low usage may be asked to vacate for other eligible candidates at

any time.

Assignments are for individual use or specifically assigned as shared carrels.

Carrels may be used only by the assignee(s). Carrels are not designed to be

offices or conference rooms and are not to be used as such.

Remove recyclables and trash from your carrel space daily and place in

designated receptacles. Maintain reasonable cleanliness.

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B. Furniture and Equipment in Carrels

● Standard equipment is a chair, a built-in work surface, and a file cabinet.

● Noisy, hazardous or otherwise inappropriate equipment is prohibited.

This includes, but is not limited to, electric heaters and fans, coffee and

tea pots, hot plates, copiers, printers, microwaves, toaster ovens, popcorn

poppers, refrigerators, toasters, blenders, and typewriters. Extension

cords may not be used but surge protectors may be used.

C. Security

● To comply with New Jersey State Fire Code; N.J.S.A. 52:27D, all door

windows must remain totally uncovered at all times. No signs or other

materials may be placed on the outside doors of carrels or on the outer

walls of Baldwin Carrels.

● Keys may not be copied or lent to other persons.

D. Use of Library Resources

● Circulating Library materials must be checked out at the Circulation Desk

before being placed in carrels.

● Periodicals, reference materials, and other non-circulating materials may

not be kept in carrels.

● Any items not checked out and any periodical, reference, or

non-circulating items found in a carrel or locker will be removed and

re-shelved. Notification of the infraction will be given to the assignee. A

fine of $2.00 per item will be placed on the assignee’s Library account.

E. Miscellaneous

● Applications are required; forms may be obtained from Circulation

Supervisors. Eligibility will be confirmed by Library staff before

assignments are made.

● Eating, smoking, telephoning, and conversing are prohibited.

● Food and food storage containers may not be kept in lockers or carrels.

● Cell phones must be set to ‘vibrate;’ laptops should be muted.

● Library personnel will not take telephone messages for assignees or refer

visitors to carrels.

● Carrels are only to be used to house research materials, not to store

personal belongings.

● Library personnel may enter without notice to retrieve recalls, to check

on maintenance and cleaning, or to verify that the assignee is in

compliance with carrel policies and procedures. Facilities personnel may

also enter without prior notice in the performance of their duties.

F. Security

● The Library is not responsible for property or for damage to anything

placed in carrels. Possessions are the sole responsibility of the owner.

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