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University Library’s Proxy Borrowing Policy

Approving University Official(s): Office of the University Provost

Responsible Office: Office of the University Library Director

Effective Date: October 1, 2018

Next review date: July 1, 2024

I. Policy Statement

Proxy borrowing privileges at the Drew University Library are available to:

● Drew University faculty members

● Senior Administration officials

● Registered borrowers from the college community who are unable to use library

facilities due to a disability.

Drew University faculty members may designate a current Drew staff member, student, or a

faculty member as a proxy borrower.

Registered community members (alumni, residents, resident-clergy, etc.) with disabilities may

designate a current Drew faculty member, student, or staff member or another registered

community member as a proxy borrower.

II. Purpose

Proxy borrowing is both a service of convenience for faculty and administration researchers, and

an aid to accessibility for borrowers who are unable to use library facilities due to a disability.

This policy and associated procedures define terms, conditions, and expectations for

participants in the program.

III. Audience

Drew University faculty members, Senior Administration officials, registered borrowers from the

college community (students, faculty, staff) who are unable to use library facilities due to a

disability, and registered community members (alumni, residents, resident-clergy, etc.) who are

unable to use library facilities due to a disability.

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IV. Definitions

“Proxy Borrowing” is the granting of permission to another individual (the proxy) to check out

library materials to the account of the primary borrower

V. Procedures

A Proxy Borrowing Application must be completed and signed by both parties. It must be

presented to a Library Circulation Supervisor and approved before proxy borrowing privileges

are granted. Link to the application form:

https://walter.drew.edu/library/about/ProxyBorrowingApplication.pdf

Faculty members, senior administration officials, and registered community borrowers with

disabilities may have up to two proxy borrowers at the same time.

Both parties—the faculty member, senior administration official, or community member and

their designated proxy(ies)--must have accounts in good standing. Good standing is defined as

having no overdue items, late recalled items, claims returned books, lost books, overdue

interlibrary loan materials, or fines.

The faculty member, senior administration official, or registered community borrowers with a

disability assumes full responsibility for all materials checked out by the proxy to their account,

including the payment of overdue fines, recall fines, lost book charges, etc.

For faculty members and senior administration officials, the proxy borrower may check out

circulating books and films and pick up interlibrary loan materials. For registered community

borrowers with disabilities, the proxy borrower may check out circulating books.

VI. Consequences of Violating this Policy

Violations of the proxy borrowing policy may result in loss of privileges.

VII. Related Information

This policy also allows for borrowing to Drew patrons with mobility or visual impairments in

providing equitable access for persons with disabilities to library facilities and services as

required by Section 504 of the Rehabilitation Act of 1973, applicable state and local statutes and

the Americans with Disabilities Act of 1990 (ADA). The ADA is the Civil Rights law affecting more

Americans than any other. It was created to eliminate discrimination in many areas, including

access to private and public services, employment, transportation and communication. Most

libraries are covered by the ADA’s Title I (Employment), Title II (Government Programs and

Services) and Title III (Public Accommodations). Most libraries are also obligated under Section

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