Data Security

Everyone in the Drew community has a responsibility for data security. Following University security protocols is required for all faculty, staff, and contractors who use Drew University systems.

What’s available now

These policies can be updated at any time. Please review this information periodically.

  • Policy for Responsible Use of University Data – This policy supplements the existing Network User Agreement and addresses the responsibility of all University employees to protect sensitive data, especially Personally Identifiable Information (PII).
    • Do not share your personal Drew username and password.
    • Do not download data onto the computer you are using.
    • Be cautious about how you access the internet, especially in a public place such as a coffee shop or an airport.
  • Duo Security Two-Factor Authentication – Two-factor authentication enhances the security of your uLogin account by adding a second step to the login process. In addition to your password, you will be required to verify the login is authorized by approving a notification from an app on your smartphone or by entering a one time passcode displayed in that app. Drew has partnered with Duo Security to offer this service. All faculty, staff, and contractors with uLogin accounts are required to be enrolled in Duo Two-Factor authentication. To enroll and manage your devices, you can access the self-service site at drew.edu/duo. More details and instructions for enrollment in the system are available in our guide to Enrolling in Duo Security.
  • Instructions for connecting your smartphone to Drew’s Google email – These instructions cover the correct method for connecting your personal smartphone to Drew’s email system in such a way that its data can be securely wiped in the event it is stolen or permanently lost. 
  • Instructions for locking your computer and setting it to auto-lock when idle – Always be sure to lock your computer when leaving it unattended. Drew computers have to lock after no more than 10 minutes idle. 
  • Cyber Security Training – All Drew employees are required to complete ongoing cyber security training as assigned.