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Coursedog is a one-stop workflow platform that allows you to create and edit courses, propose a new major or minor, add courses to the schedule for a specific term, build the section(s) of a course, edit existing sections, and many other functions within scheduling and curriculum. Departments are also able to update their department page in the public-facing Academic Catalog through Coursedog.

Click here to request access to Coursedog.
Click here to schedule Coursedog training with the Registrar’s Office.

Known Issues
The Registrar’s Office is aware of the following issues and is working with Coursedog to resolve them:

  • When adding an instructor you may receive an add instructor detail and role error message.
    • You will need to click the “Set Instructor Roles & Details” button and click save. You do not have to do anything in the popup other than click save. We have alerted Coursedog of the issue and hope to have a resolution soon.
  • In Scheduling, Prerequisites, Corequisites, and Restrictions are not available for viewing.
  • All section codes in Scheduling are now three-digit numbers; we no longer assign alphanumeric codes to sections
    • Section numbers are autogenerated in Coursedog when the section is created.
    • Section numbers do not correspond with timeblocks or part of term.
  • Course Analytics data is not entirely accurate.
    • Course Analytics shows average course size, so the stats may look off. For instance, if you have two sections of a course, one with 15 students and one with 16 students, it will give you the average cap of 15.5 students.
    • This is in progress with Coursedog.
  • Some automated emails will have random alphanumeric characters for the request type or name.
    • This is in progress with Coursedog.

Scheduling

Detailed Instructions for Using Coursedog Scheduling

Click HERE for written (printable) instructions. See also FAQs below.

Click HERE for video instructions. (LINK FORTHCOMING)

Canceling a Section After Registration Has Opened

Please click HERE for detailed (printable) instructions.

Updating a Section After Open Editing Has Closed
The “Requests” function of Coursedog will allow you to add, edit, or delete sections after the “open editing” stage of scheduling has closed and you can no longer make changes in the Section Editor. Click HERE for detailed (printable) instructions.

Overview:

  • Log into Coursedog Scheduling.
  • If Scheduling is closed, follow the instructions below; if Scheduling is still open, you can edit the section directly in the Section Editor.
  • Select “Requests” from the menu on the left.

  • Click the button at the top left.
  • Select “Section Change” from the drop-down menu.

  • Click “Create Request” to begin your Section Change request
  • Indicate the type of request you are making (e.g. “Edit Section”) and search for the course in question.
  • Indicate briefly why you are making this request in the required “Reason for request” field.

  • Scroll down to the Current Section Information and update any editable fields as necessary.
  • Scroll back to the top of the screen to submit your request.
  • Please see this document for more detailed information on requesting section edits.
Submitting Schedules for Validation
Once you have finished creating and editing your course schedule, you can submit your schedule for validation. This brings you a comprehensive list of any errors/rule violations in your department for resolution. Once all errors have been resolved and your schedule has been submitted for validation, your department schedule is routed for Dean’s Office review.

To submit your schedule for validation, please follow these steps:

  • From the Scheduling homepage, select “Section Editor” from the menu on the left:

  • Click “Validate Schedule” above your department’s list of courses:

  • This will open a menu showing all errors and conflicts in your department schedule.
    • IMPORTANT: all errors listed here must be resolved before the schedule can be submitted.

  • Once all errors have been resolved, click  to send your schedule to the Dean’s Office for review.
  • Coursedog’s Help Center provides more information on Schedule Validation here.
Coursedog Support
  • Coursedog offers a comprehensive knowledge base and app support for users. You can also submit a help ticket. From within Coursedog, click on “HELP CENTER” in the upper right corner of the screen or visit this webpage.
  • To schedule a one-on-one training session, please email the Registrar’s Office: regist@drew.edu.

Curriculum

Select the action to complete from the list below to see instructions on how to access the appropriate form.

If you are editing any catalog copy in Coursedog, please click here for detailed instructions on how to edit.

Courses - Add New or Deactivate Existing
Login to Coursedog

Select Curriculum from the Product page. (If you only have access to Curriculum, you will login directly to the home page.)

Select New Proposal from the right-hand side under Actions.

Select Course Form from the “What type of form are you looking for” drop-down.

Select the appropriate form from the “What type of course change are you hoping to make?” drop-down.

  • New Course Proposal – submit a new course for review.
  • Deactivate an Existing Course – submit a request to deactivate an existing course (remove from the catalog).
    • Courses not planning to be taught in the next five years should be deactivated.

Click GO TO FORM.

Courses - Edit Existing
NOTE: If you wish to complete a section edit (as opposed to a course edit), please see How do I edit a section after the open editing phase of Scheduling has ended?

To edit an existing course:

Login to Coursedog

Select Curriculum from the Product page. (If you only have access to curriculum, you will login directly to the home page.)

Select New Proposal from the right-hand side under Actions.

Select Course Form from the “What type of form are you looking for” drop-down.

Select the Changes to an Existing Course from the “What type of course change are you hoping to make?” drop-down.

Select the appropriate term to implement the change from the Effective Start Term drop-down. Leave Effective End Term blank.

Search for the course to edit either by subject code/course number or by title.

Click GO TO FORM

Curriculum - Add New

Login to Coursedog

Select Curriculum from the Product page. (If you only have access to curriculum, you will login directly to the home page.)

Select New Proposal from the right-hand side under Actions.

Select  Major/Minor Form from the “What type of form are you looking for” drop-down.

Select the appropriate form from the “What type of change are you hoping to make?” drop-down.

  • New Major/Certificate Proposal – submit a new major or certificate for review.
  • New Minor Proposal – submit a new minor for review.

Click GO TO FORM.

Curriculum - Edit Existing
Login to Coursedog

Select Curriculum from the Product page. (If you only have access to curriculum, you will login directly to the home page.)

Select New Proposal from the right-hand side under Actions.

Select  Major/Minor Form from the “What type of form are you looking for” drop-down.

Select the appropriate form from the “What type of change are you hoping to make?” drop-down.

  • Changes to an Existing Major – make changes to an existing major/certificate including changes to requirements, concentrations, etc.
  • Changes to an Existing Minor – make changes to an existing minor including changes to requirements, program description, etc.

Select the appropriate term to implement the change from the Effective Start Term drop-down. Leave Effective End Term blank.

Search for the major/minor/concentration to edit by code or description.

Click GO TO FORM.

Catalog

Changes to the Department page in the public-facing Academic Catalog can be made via the Catalog platform in Coursedog. Click here to access instructions.

FAQs

Logging in

How do I access Coursedog?

What can I do in Coursedog?

Getting Started: Scheduling

How do I access Scheduling?

How do I change the term?

How do I add a course to my course list?

I added the wrong course – how do I delete it from the course list?

How do I add a section to my course?

How do I add multiple sections to a course?

How do I delete an existing section?

How do I cancel a class without fully deleting the existing section?

Working Within the Section Editor

How do I create or edit the section details for an existing section?

Which fields are required in order to save a section?

I’ve begun building my section, but I need to return at a later time to finish. Will my changes be saved?

Should I add something in the “Long Section Title” field?

Which grade mode should I select in the “Grade Mode” field?

Which term should I select in the “Part Of Term” field?

Attributes

Can I add or remove attributes?

How do I request approval to add a Gen Ed attribute?

Meeting Patterns (Days/Times)

How do I set the meeting pattern for a section?

How do I search for a specific meeting pattern within available options?

Can I schedule a section for a timeblock not listed in the menu?

What if the course is independently scheduled?

What if the meeting time has not yet been decided?

Can I add multiple meeting patterns?

How do I edit a meeting pattern I’ve already added?

Instructors

How do I assign an instructor to a section?

I only see a list of instructors from my own department; how do I add an instructor from another department?

I’m trying to add the instructor, but I can’t save my selection. What should I do?

Can I add multiple instructors to a section?

Cross-Listing

How do I indicate that a course is cross-listed?

How do I determine max enrollment for each course that is cross-listed?

Section Edit Requests

How do I edit a section after the open editing phase of Scheduling has ended?

Troubleshooting

Why can’t I save my section?

I’ve made changes in Coursedog that are not appearing in Banner/the Argos reports/the Dynamic Schedule. Why is that?

Why do I get error messages at the top of my screen when I add a section?


How do I access Coursedog?

What can I do in Coursedog?

  • Depending on access, you may have one or up to three products available to you in Coursedog: 
    • Scheduling – build each term’s schedule of classes
    • Curriculum – view courses and major/minor requirements
    • Catalog – suggest changes to department pages
  • Please note: to start, only department chairs will have access to Coursedog.

How do I access Scheduling?

  • On the “Your Products” page, click the Scheduling icon on the left.
  • NOTE: Some users may open directly into the Scheduling product and will not see the screen below.
     
  • Once you’re in the Scheduling platform, open the Section Editor one of two ways:
    • Click the department name under the “Departmental Status” OR
    • Select “Section Editor” from the menu on the left side of the screen.

Reference steps 2-3a in the Coursedog Scheduling Instructions document.

How do I change the term?

  • Open the Section Editor.
  • Click on the semester/year at the top left of the screen. This will open a pop-up box.
  • Select the new term you want to work in from the drop-down menu and click “VIEW THIS TERM”

Reference step 3 in the Coursedog Scheduling Instructions document.

How do I add a course to my course list?

  • Click the button near the top of the screen.
  • Search for the course you wish to add by Subject+Course Number, by title, or by topic.
  • Select the course and click in the lower right corner.

Reference step 5 in the Coursedog Scheduling Instructions document.

 I added the wrong course – how do I delete it from the course list?

  • In your list of courses, click on the next to the course code to expand the tab.
  • Click