A document containing the CAE tutoring policies alongside frequently asked questions can be found here.

A document containing the Writing Center’s policies alongside frequently asked questions can be found here.

The  Tutor Request Form allows a student to request a tutoring appointment outside the normal availability listed on WCOnline. Fill out this form if

• you need tutoring in class that is not currently available.
• you live in a different time zone than Drew and are unable to meet at our normal availability.

After we receive your completed form, we will contact you to arrange an appointment to meet your need.

Faculty and staff are encouraged to nominate students throughout the semester to work as tutors and can nominate them by completing the Tutor Nomination Form.

• Click here for the Peer Tutor, Writing and Language Specialist, and Academic Coach Faculty/Staff Reference Form
• Click here for the Student Administrator Reference Form

In accordance with the University’s Absence Policy: Student Responsibilities and Rights, students bear the responsibility of providing appropriate documentation to substantiate legitimate, unplanned absences, such as illness or injury, a death in the family or NCAA-sanctioned post-season competitions. Students can expect reasonable accommodations for the equivalent of one week of legitimate unplanned absences, provided that they have

– notified the instructor prior to the class and as soon as they are aware of the unplanned absence. If extraordinary circumstances prevent a student from providing prior notification, they must notify the instructor within 24 hours of the unplanned absence;

– provided appropriate documentation AND

– consulted with the instructor to create a plan to make up course requirements.

Confirmation of documentation verification will be sent to student and instructors. Do not use this form if you are unable to provide documentation and instead discuss directly with your professor. When no documentation can be provided, accommodations may be granted at the instructor’s discretion and may not be mandated.

Retroactive accommodations for unplanned absences are not guaranteed.

Excess absence will impact grades, regardless of circumstances. If confirmed absence(s) have exceeded the maximum limited of one week of class, accommodations will be granted at the instructor’s discretion and may not be mandated.  Students who feel that the Absence policy has not been fairly implemented may appeal to the Academic Standing Committee acstanding@drew.edu.

Absence Documentation – Verification Form

The University Committee on Academic Standing is concerned with the academic performance of students, with power to act on individual requests and on standing and retention of individuals. The committee also makes recommendations to the faculty on policies for academic progress, retention, and graduation of students.

All requests for registration and/or add/drop after the published deadline are submitted to the committee for review and approval if appropriate. Faculty requests for changes of grade must also be submitted to the committee. Petitions are reviewed weekly during the fall and spring semesters.

The Academic Standing Committee meets weekly on Fridays during the Fall 2021 semester.

Committee members for Fall 2021: Associate Provost Judith Redling, Chairperson Yahya Madra, Associate Dean of Students William Petrick, Professor Muriel Placet-Kouassi, Professor Seung-Kee Lee, Professor Jeongkyu Lee.

Petition to the Academic Standing Committee Form

For Grade Forgiveness policy and instructions: Student Grade Forgiveness

The final exam schedule is published on the Registrar’s website at the beginning of each semester. Changes do occur, so be certain to check for updates prior to the start of the final exam period.

To avoid potential conflicts, students are expected to schedule travel plans AFTER the final exam period.

When extenuating circumstances occur, students may submit a Final Exam Reschedule request for review by the Associate Provost; note that students may not negotiate a make-up date directly with the course instructor. The following circumstances apply:

1. Schedule conflicts, serious illness, or personal emergency (note that the student is required to present documentation to validate)
2. Three finals are scheduled in one calendar day: one of the exams should be rescheduled at the convenience of the instructor and the student.

The deadline to submit Final Exam Reschedule requests is the LAST DAY of CLASSES for the term.

Final Exam Reschedule Form

This form is submitted by faculty only.

Incomplete grades may be granted under extenuating circumstances that prevent students from completing coursework by the end of the term. These circumstances include cases of serious or chronic illness or other personal hardship.  Incompletes must be approved by the Associate Provost; once approved, a grade “I” is posted by the Registrar at the end of the semester.

All outstanding work is due no later than six weeks after the close of the semester. For students on Academic Probation who are seeking incompletes, an earlier deadline will be imposed in accordance with the timeline for the end of term review conducted by the Academic Standing Committee.  Any requests to extend the incomplete deadline must be submitted via petition, with supporting documentation, to the Academic Standing Committee; if approved, a grade of “EI” is assigned. EIs cannot be extended beyond the agreed-upon deadline.

When a final grade for an Incomplete has not been submitted by the instructor, four weeks after the incomplete or extended incomplete deadline, a grade of “F” will be recorded by the Registrar.

Procedures

1. Student-Faculty meeting: The student who has missing coursework is expected to first meet with the faculty member of the course and determine together if the work can realistically be completed within 6 weeks (if the student is on probation, the timeline may be shorter as determined by the Associate Provost). The faculty member may request that documentation verifying the circumstances prompting the incomplete be submitted to the Associate Provost. The faculty member reserves the right to deny requests, especially in cases where the student is not likely to pass the course based on their attendance record and the extent of outstanding work.
2. Faculty Incomplete request: If the incomplete is deemed appropriate by the faculty member, the faculty member submits the incomplete grade form before the last day of final exams.
3. The Associate Provost reviews all incomplete requests and may confer with the faculty member in cases where the student is not in Good Academic Standing.  The Associate Provost may deny requests that are not in the best interest of student success.  In the case of multiple incomplete requests, before making a decision the Associate Provost may request to meet with the student and their academic adviser and the instructors to determine the best course of action. The Associate Provost may also request additional documentation from the student. Students and faculty are notified of the incomplete decisions by email; note that for laboratory courses the instructor of record will be included in the email notification.
4. If incompletes are approved, the faculty member should not enter any grade for the student. The Associate Provost will submit the grade of “I” to the Registrar.
5. Under exceptional circumstances where students are unable to make an incomplete request on their own behalf (e.g. the student is hospitalized) the Associate Provost may request that the faculty submit a request for an incomplete.
6. Once work is received and graded by the instructor, a final grade should be entered via the Faculty Request for Change of Grade form for processing by the Registrar’s Office.

Request for incomplete grade-for faculty form

Students may opt to take a temporary leave from the university for any number of reasons – family emergency, financial distress, illness, etc.  A student may leave for one or two semesters and return, or choose a different course of action.  Students are advised to discuss their plans with their academic adviser, the Associate Provost, and their financial aid counselor (as there may be potential financial implications).  To proceed, students must complete the leave-of-absence form, which is available through TreeHouse (Request a Leave of Absence or Voluntary Withdrawal).  Once submitted, the form will be sent to the Associate Provost for approval.  Students are expected to submit a Leave of Absence request before the course withdrawal deadline published on Drew’s Academic calendar. If a student’s circumstances necessitate withdrawal from all courses after the withdrawal deadline, the student is expected to present documentation to the Associate Provost for review by the Academic Standing Committee.  Pending approval by the committee, the student will be placed on a Leave of Absence and subject to the Re-Entry Policy stated below.

Note that a Leave of Absence is valid until the start of the semester of return indicated by the student on the request form.  Students not re-entered after two full semesters on leave (see Re-entry policy below) will lose access to Drew email and will be withdrawn from the university.  The Center for Academic Excellence, can assist students seeking an extension to their leave.

CLA students -Leave of Absence or Withdrawal form

Students on a leave of absence or a voluntary withdrawal who wish to return to Drew must submit a petition for re-entry to the Academic Standing Committee at least one month prior to the start of term for which they are seeking re-entry.  With regard to financial aid, students are advised to consult with the Office of Financial Assistance regarding deadlines and eligibility.

Re-entry to Drew is subject to approval by the Academic Standing Committee.  Students on leave must submit documentation in support of their re-entry according to the guidelines indicated on the Re-Entry Form.

Satisfactory Academic Progress Policy

Students are expected to maintain consistent academic progress throughout their undergraduate career. Minimum standards of academic progress can be found in the Satisfactory Academic Progress Policy (SAP) in the CLA catalog.

These standards apply to part-time as well as full-time students for all semesters of enrollment within an academic year, including those semesters for which no financial aid was granted.  The Academic Standing Committee conducts a review of SAP at the conclusion of each academic term.  Students who have not met the minimum standards are notified and may be required to submit a SAP appeal to continue at the university and, if recipients of financial assistance, to maintain their financial aid eligibility.  Appeals are subject to approval by the Academic Standing Committee.

Satisfactory Academic Progress Appeal Form

Academic Integrity Violations-Faculty Form: This form is to be utilized by faculty to report an academic integrity violation.

Please refer to the academic integrity policy in the catalog for additional information.

Student of Concern Form: This form is to be utilized by students, faculty and staff, to inform university officials of your concerns regarding a student.