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As student organizations and University departments plan their upcoming events, you should note the following procedures to the event planning process. Please adhere to timelines to ensure service and support for your event.

The following steps must be completed no later than two weeks prior to your event date. We recommend you complete these steps weeks or months in advance to ensure the spaces, event furniture, and/or additional services are available for your event.

STEP 1: VIEW THE DREW UNIVERSITY EVENTS CALENDAR
View the Drew University events calendar and Mazevo Scheduling software to consider other events that may be occurring on campus. Student Event Planners will submit their virtual events to The Path  which will automatically add the event to the Drew University Events Calendar.
STEP 2: BOOKING THE CONCERT HALL

All Concert Hall Events must be booked directly with Concert Hall staff. You may request an event using the

digital logistics request form .
*Your event is not confirmed until you receive a confirmation email from the Concert Hall*

Please be aware that if you are planning a campus-wide event, the location of the event must be  accessible . All events must comply with the Americans with Disabilities Act guidelines.

STEP 3: CONFIRMING YOUR EVENT SETUP

After receiving a confirmation email from [email protected], we will work with you to confirm your event setups and planning needs. This includes the use of event furniture (tables, chairs, podiums, etc), technical equipment (microphones, projection, etc), directional signage,  and custodial support if needed.

If you’re expecting a large number of off-campus cars and people at your event,please contact Campus Security.

If you are ordering Catering for the Rotunda or another space, you must contact your Conferences & Events or Student Activities Event Coordinator for your setup needs. To order catering, please place your order directly through Catertraxhttps://drew.catertrax.com/

Please note: Neither faculty, staff, nor students planning an event on campus are allowed to charge a set admission fee. The event may have an optional suggested donation, but there cannot be a mandatory charge.

STEP 4: CONFIRM AND MARKET YOUR EVENT
Student Event Planners must visit The Path and submit events under their individual student organization’s Path Page. ( Note: Marketing for student events will not be approved unless the event is submitted and approved on The Path. All student events posted on The Path  will be automatically added to the Drew University Events calendar page .)

Department Event Planners should share or post events using the forms available on the Drew University Events Calendar page . (Note: Events will not automatically be added to the Drew University Events Calendar page from the scheduling software.) 

If you need to make any changes to your event setup or reservation requests or have any questions about the process, Student Event Planners should contact Student Activities or visit The Path. Department Event Planners should direct questions to Matt Dizinno, University Scheduler, and Event Manager. Concert Hall specific questions should go directly to Tyrik Once, Concert Hall Events Coordinator.

 All events must follow CDC , state, local, and Universityguidelines and should be ready to pivot to a virtual plan if COVID guidelines dictate.