About Us

CONTACT US

The Office of Student Employment

Madison House, 36 Madison Avenue Madison, NJ 07940

973-408-3385

studentemployment@drew.edu

Important Links

Handshake
resnav
ADP
Additional Navigation

Student Employment Guidelines

  • All hiring managers must confirm they have an approved hiring budget from their supervisor.
  • Student employees are permitted to work up to 20 hours per week during the academic year inclusive of  all positions a student may hold. Students and supervisors should discuss all positions the student plans to accept before any hiring documentation is submitted to ensure they adhere to the maximum hours set. Please be aware that student employees are not allowed to clock in and out or be paid for hours exceeding 20 per week. 
  • Students are permitted to work in no more than two (2) positions in a fiscal year. 
  • Graduate and Theological students who have been offered and accepted an adjunct position cannot be classified as student employees at any point during the term they are teaching.
  • Students must meet the eligibility requirements for student employment:
    • Be enrolled in a degree program or an approved non-degree program
    • Be achieving satisfactory academic progress

Hiring Managers

Important Information

POSTING FOR OPEN STUDENT POSITIONS
  • To be compliant with the NJ Pay Transparency act, all open student job vacancies are now required to be posted in Handshake. The hiring manager must post all open positions, interview and evaluate candidates via Handshake.
  • If you require a Handshake account or need assistance with the platform please reach out to the Student Employment Office or the Career Center. We encourage supervisors to carve out some time to look through these helpful resources:
  • Step 1. Recruit Students Using Handshake All open student job vacancies are now required to be posted in Handshake. The hiring manager will post the open position, interview and evaluate candidates via Handshake.
  • Step 2. Complete Student Hiring Request Form and Verify Budget. The supervisor submits a Student Employee Hiring Form for the student they wish to hire. Step 3. Student Employment Review. The Student Employment Team reviews student’s eligibility to work and confirms there is sufficient departmental student employment budget. 
  • Step 4. Student Onboarding. Any new student employee hires must complete the required onboarding in Drew’s payroll system (ADP) if eligible. They will receive an email from myadp.com with instructions on completing the necessary steps to complete their onboarding.
    • SCHEDULING I-9 DOCUMENT REVIEW: all new student employees must present their personal identification in person within three (3) days of starting employment. I-9 documentation review will be handled on an appointment basis in Madison House. A scheduling link will be sent to the student’s email address once their onboarding is complete. 
  • Step 5: Approval to Work: Once onboarding is completed, the Student Employment Team issues a final approval to the supervisor and the student. This approval email will include the approved position and start date.
    Students are not permitted to work and will only be paid once they have completed the required onboarding, been legally verified to begin work, and have received approval to work from the Student Employment Office. 
  • Effective January 1, 2025, the hourly rate for undergraduate positions increased to $13.17 per hour in compliance with the New Jersey 2025 minimum wage increase. Graduate specific positions were increased to $15.49.
  • Student employees must clock in at the start of their work session and clock out at the end of the work session within Resource Navigation’s RESNAV. 
  • It is the responsibility of both the student and the supervisor to make sure that the hours recorded are correct, the student has clocked in/out each workday. All hours must be approved by the supervisor no later than noon on Monday of a pay week.
  • Supervisors must approve all time cards in accordance with Drew University Pay Schedule. 
  • Supervisors are required to oversee all work of their student employees and verify that clocked hours correspond with work performed. 

International students cannot begin work until they have applied for a Social Security number and provide a receipt of the application (uploaded to ADP) showing that the application is in process. For more information on how to obtain a Social Security number, please contact the Office of International Students and Scholar Services at isss@drew.edu.

  • The Summer Student Employment Program begins on May 18, 2025, and ends on August 23, 2025. Any current active student positions will end on Saturday May 17, 2025 to accommodate the new summer positions.
  • Students are limited to working 30 hours per week over the summer break.
  • Looking to hire a student this summer?  Complete the Summer Student Hiring Form.
    • August 24, 2025 -May 16, 2026 (more information to come mid-August)
    • Continue to check Handshake for new job postings