Transcripts & Enrollment Verification

Visit the Transcript Requests page for instructions on how to request a transcript.

There are sections on the Transcript Request page for each of the below:

• Current Students
• Students Not Currently Enrolled (including Alumni)
• Students with Holds
• Visiting/Summer Drew Students
• Electronic Transcripts
• Unofficial Electronic Transcripts (Current Students Only)

Students are able to view a web version of their transcript by clicking the “View Unofficial Transcript” link from the “Registrar” box under the “Student” tab in TreeHouse.

• Curriculum and degree information are displayed at the top.
• If a student has transfer credit, it will be the next section displayed.
• Classes taken at Drew will display in term order, oldest to latest.
• Totals are at the bottom of the page: Hours Earned, Attempted, Passed, and GPA.
• Lastly, any courses in progress.

Grades and the corresponding Quality Points are listed in the academic catalog.

SOME OF THE GRADES FOR COURSES THAT I REGISTERED FOR IN THE CURRENT TERM DO NOT APPEAR IN “MY GRADES.”

Instructors enter grades by the deadline for term as listed on the Academic Calendar. The Registrar’s Office begins to roll grades to the students’ records on that date and nightly after. If a student is reviewing their transcript before that deadline, grades have not yet been rolled and will be available for viewing after the grade submission deadline. If a student is reviewing their transcript after that deadline, the instructor has not yet entered grades.

WHY IS A CLASS I TOOK IN A PAST TERM SHOWING AS “IN PROGRESS?”

If a class never received a grade from the instructor, it will display on the transcript as “In Progress.” Students should reach out to the instructor/department to have the grade entered. The instructor/department will need to contact the Registrar’s Office, after entering the grade, to have the grade rolled to the student’s record.

WHAT IS MY MAJOR GPA AND HOW IS IT CALCULATED?

The Major GPA is the Grade Point Average of all major required courses that a student has completed towards their declared major. The Major GPA does not display on a student’s official transcript, it is available for viewing on the student’s Ladder page via TreeHouse in the upper right-hand corner of the Major block.

HOW DO I REQUEST CHANGES TO MY TRANSCRIPT?

Below are the processes for common transcript changes that current students may encounter:

• Missing Grade – reach out to the instructor to submit the grade and email the Registrar’s Office to have it rolled.
• Grade Change – instructor will need to initiate through the appropriate process.
• Major/Minor – student needs to request the change through the appropriate process, as indicated by their school, before the degree is conferred.
• Missing Course – student will need to submit a petition to the appropriate Academic Standing Committee to have the class added to their record and graded.
• Latin Honors – if your GPA has changed since original awarding, email [email protected] to request a review of a change to Latin Honors.

Once a student graduates, the transcript is considered “sealed” for that particular degree and changes cannot be made.

I AM GRADUATING, WHEN WILL MY AWARDED DEGREE APPEAR ON MY TRANSCRIPT?

Degrees are not posted to the transcript as of the date of graduation (as listed on the Academic Calendar and the Apply to Graduate webpages). It can take up to three weeks after the date of graduation for degrees to be awarded to the transcript. Students who need a transcript that shows the degree should select “hold for degree” from the “Print Transcript” drop-down in the Transcript Request process. With that selected, a transcript will not be printed until the degree has been posted.

Depending on student need, an enrollment verification can verify the following information:

• Full or part time
• Term dates
• Academic standing
• Majors/Minors
• Expected Graduation Date
• Degree Awarded Date
• University Accreditation

If a student needs to provide enrollment dates or GPA, a copy of the student’s unofficial transcript will be included with the enrollment verification.

To request an enrollment verification:

Students may either come to the office and fill out the enrollment certification form or email the Office of the Registrar using the below instructions.

1. Download the Enrollment Certification and complete and complete the top portion of the form (above Term to Verify)

• Then fill out the Term to Verify, and check the boxes on the left-hand side for what you would like verified. Do not fill out the fields under Term to Verify, only check the boxes.

2. Save the file in an editable format using the naming convention: First Initial.Last Name YYYYMMDD (e.g. D.Student 20200827)

3. Send the completed request to [email protected] from your Drew University email (when possible) using the subject “Enrollment Verification Request.” You can also bring the form to the Registrar’s Office to be completed.

If “GPA” or “Complete Enrollment Status” are requested and the form is not emailed from a Drew University email address, we will require a copy of a photo ID from the student to verify they are the requester and approve the release of non-directory information. 

Please allow 5 to 7 days for processing.

Self-service enrollment verification instructions (not currently available).

If you have a form from a third-party that needs a section completed by the Office of the Registrar:

Make sure you complete all of the fields required for the student. Scan and send the form to [email protected] from your Drew University email (when possible) using the subject “Enrollment Verification Request.”

OR

You can bring the form to the Registrar’s Office (BC6) to be completed.